Track expenses and receipts with ease!
Let your team focus on their goals, while you keep spending under control with our business expense tracker 365, simplify budgeting and stay on top of finances.
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Trusted by 11700+ businesses from 167 countries
Experience smarter expense tracking and detailed insights with Expense Tracker 365
Efficient expense tracking brings peace of mind—our smart automation easily manages receipts, approvals, and policies, ensuring fast and accurate travel reimbursements with minimal stress. Track, submit, and approve expenses directly within Microsoft Teams, Outlook, and SharePoint. Â
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Why Choose Expense Tracker 365
With every receipt scanned, Expense Tracker 365 ensures your finances stay organized and accurate. Our Business Expense Tracker brings together simplicity and advanced features, offering seamless management for every aspect of your business finances.Â
Cyber Security
Cyber Security in GCC & GCC High within the Microsoft environment places high importance on stringent measures to protect sensitive government data, ensuring security with robust defenses and Microsoft applications.
GCC & GCC High
Our apps are built for GCC & GCC high tenants of US Federal clouds.
SOC2 Type II Certified
Our apps ensure security, compliance, and data protection
MS Azure Marketplace
Our apps are tested by Microsoft and available on MS Azure Marketplace
Microsoft Appstore​
Our innovative applications are available on the Microsoft Appstore.
Customer Support​
Our Support Team merges technical prowess with sincere care, fostering trust through expertise and empathy. They build lasting relationships, transcending mere service to create meaningful connections.
AI Enabled Apps
Our innovative apps are built with the options of Azure AI, Copilot, and custom AI solutions.
Swift Deployment​
Choose any deployment method—Teams, Outlook, or SharePoint—that suits your preferences.
Modern UI/UX
Every app is crafted using the latest Fluent UI, ensuring seamless functionality across all devices.
Free Updates
Our valued subscribers enjoy unlimited support, enhancements, features, and updates.
Receipt scanning
Smart Receipt scanner will simplify expense tracking by instantly capturing, digitizing and receipts for accurate financial management.
Corporate Cards integration
Effortlessly scan corporate cards and receipts for automated expense tracking, reducing manual entry and errors.
Set Currency
Easily switch to your preferred currency for accurate expense tracking and seamless financial management.
Faster Reimbursement
An easy-to-use expense tracker simplifies submissions, speeds up approvals, and ensures quick, hassle-free reimbursements.
Cost Center
Allocate expenses to specific cost centres for better financial tracking, reporting, and budget management.
Multiple expenses
Easily track and manage multiple expenses, including travel, food, and lodging, in one easy solution.
Mileage rates
Easily track mileage rates and reimbursements, ensuring accurate calculations for business travel expenses and claims
Approver Budget
Set spending limits for approvers to control expenses and ensure budget adherence effortlessly.
Customizable Fields & Templates
Customize expense tracking to fit your needs with flexible fields, editable templates, and easy personalization options.
Work Smarter with Automated Expense Tracker 365
Let smart automation handle expenses, so your team can focus on growing the business. Â
No matter the size of your business, Expense Tracker 365 helps you track every dollar with precision and efficiency.Â
Multi-Language Support 
Easily manage expenses across global teams with support for multiple languages and making it simple no matter where you are.
Multi-Platform Access
Access and manage your expenses seamlessly across desktops, tablets, and smartphones, anytime and anywhere
Fast and Easy Deployment
Get started in just 10 minutes! Expense Tracker 365 is quick to set up, so you can start managing and tracking expenses without delay
Expense Tracker 365 stands out
Help your team manage every expense with accuracy, ensuring each transaction is tracked with ease.Â
Benefits of expense tracker 365
Expense Tracker 365 transforms how businesses handle expenses, making financial management easier than ever.Â
Expense dashboard
Track and manage expenses in real-time using a clear, organized dashboard for better visibility and control.
QuickBooks integration
Automatically sync expenses with QuickBooks for seamless accounting and accurate financial management.
Email expense approve
Approve or reject expenses directly from your email, making the process faster and more efficient.
Tailored approval workflows
Set up multiple approval workflows to match business policies and streamline expense management.
Theme and Language
Customize the platform’s appearance and language settings for a personalized and user-friendly experience.
Enhance efficiency with smart integrations
Simplify approvals, reimbursements, and reporting—all in one place.
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Power Automate
Save time by automating ticket updates, notifications, and approvals for smoother support management.
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Power BI
Generate clear and detailed reports to better analyse support performance and make informed decisions.
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Power Apps
Use AI chatbots to instantly answer common customer support queries or provide ticket updates.
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Power Virtual Agent
 Build custom apps to enhance ticketing workflows and integrate seamlessly with Expense Tracker 365.
Expense Tracker 365 Plans
Standard
$4999
per month, billed yearly
Standard Plan Features
- 25 Users
- 2 Support tickets per annum
- Free updates via MS store
- Data stays in SharePoint
- 1 Approval flow
- Single Expense
- SSL encryption
- Multi-factor authentication
- Role based access permission
- Single Sign On (SAML)
Plus
$7499
per month, billed yearly
Everything in Standard and…
- 25 Users
- Unlimited support tickets
- Free updates with support
- 2 Approval workflows
- Custom logo
- Integrates with Microsoft 365
- Custom Columns
- Expense Report
- Multiple expenses
- Mileage expenses
- In-app notifications
- Form customization
- Custom configurations 
- Multiple currencies 
Premium
$9999
per month, billed yearly
Everything in Plus and…
- 25 Users
- Additional users at $3/user
- Unlimited support tickets
- Microsoft Teams App
- 10 Approval workflows
- Theme and Language Configuration
- Expense dashboard
- Email notifications
- Receipt tracking
- Direct email expense approve
- Unlimited expenses
- Expense delegation
- Advanced audit trail report*
- Tax compliance
- Group based approval workflows
- Approval delegation
- Expense report PDF
- Excel download
- Per diem automation(coming soon)
- Corporate card management(coming soon)
Enterprise
$14999
per month, billed yearly
Everything in Premium and…
- 25 Users
- Additional users at $5/user
- Unlimited support tickets
- Microsoft Teams App
- Unlimited workflows
- AI Integration and camera scanner
- Receipt Auto scan
- Expense dashboard
- Email notifications
- QuickBooks integration
- Email expense approve
- Unlimited approval workflows
- Currency separator
- SOC 2 Type 2(coming soon)
- ISO 27001(coming soon)
- ISO 9001(coming soon)
- Customize with Power Automate
- Power BI & Power Apps Integration
- Dedicated Account Manager
- Purchase requisition forms(coming soon) 
- Theme and Language Configuration
Using Azure? now you can buy business expense tracker on Azure Marketplace or using your enterprise agreement​
Customer Testimonials
Hear from satisfied organizations that have transformed their IT and internal support with Helpdesk 365.Â
Schedule a Free Personalised Demo or Free Trail
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Frequently Asked Questions
A business expense tracker is a tool or software that helps businesses monitor, record, and manage their financial transactions. It simplifies expense tracking by categorizing expenses, automating approvals, and generating reports, ensuring better financial control and compliance.Â
To track company expenses effectively, businesses should use an expense tracking app like Expense Tracker 365. Categorizing expenses, scanning and storing receipts digitally, setting spending limits, automating approval workflows, and generating detailed financial reports are all effective strategies for maintaining accurate records and ensuring financial transparency.Â
Tracking expenses is essential for small businesses as it helps manage budgets, control spending, and maximize tax deductions. Proper expense tracking prevents financial mismanagement, ensures compliance with tax regulations, and provides clear insights into cash flow, allowing business owners to make informed decisions.Â
There are several excellent tools available for tracking business expenses. Expense Tracker 365 is a great option for automating tracking and approvals. Other popular tools include Zoho Expense, known for its seamless integrations, Expensify, which offers powerful receipt scanning, Navan, ideal for managing travel and expense reports, and QuickBooks, which integrates well with accounting software.Â
Yes, a business expense tracking app can significantly simplify tax filing. It automatically categorizes expenses into tax-deductible categories, securely stores digital copies of receipts for compliance, and generates tax-ready reports, reducing manual effort and minimizing errors during tax filing.Â
The best business expense tracker app should include automated tracking, seamless integration with accounting and tax software, AI-powered receipt scanning, multi-user access for teams, and robust security features to protect financial data. Additionally, features like real-time reporting and budget management contribute to making an expense tracker more efficient and user-friendly.Â
Yes, most modern business expense tracking apps, including Expense Tracker 365, support multi-user access. This feature allows employees to submit expenses, managers to approve them, and finance teams to review transactions in real time, ensuring smooth expense management across different departments.Â
Receipt scanning in a business expense tracker utilizes Optical Character Recognition (OCR) technology to extract key details such as the date, amount, and vendor name. The app then categorizes and stores the receipt automatically, eliminating manual data entry and ensuring that all expenses are accurately recorded.
The software uses GPS tracking, odometer readings, or manual entry to calculate reimbursable distances based on company policies.Â
Using a business expense tracker helps businesses save money by preventing overspending, maximizing tax deductions, reducing errors, eliminating duplicate expenses, and improving overall financial accuracy. Automating expense tracking also saves valuable time, allowing businesses to focus on growth and strategic planning.Â
Yes, it offers mileage tracking and manual entry options to calculate accurate travel reimbursementsÂ
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Schedule a free personalized 1:1 demo
By proceeding, you accept Cubic Logics’s terms and conditions and privacy policy
Schedule a free personalized 1:1 demo
By proceeding, you accept Cubic Logics’s terms and conditions and privacy policy
Start Your Free Experience
By proceeding, you accept Cubic Logics’s terms and conditions and privacy policy