Practically, unlimited or all users can access the SharePoint Employee Directory 365 app without any restrictions. However, the number of viewable profiles varies based on your selected license or any additional add-on purchases. To find the exact number of viewable profiles, please refer to the pricing plans or contact our support / pre-sales team for assistance.

It stores the names, contact, department, location and more relevant information for employees across the enterprise. These databases can be organized by specific teams, offices, or other groupings. Employees can quickly access the directory and find the appropriate contact information for coworkers.

An organized SharePoint employee directory application can benefit both the employees as well as the organization. From enhancing employee communication to improving onboarding, connecting remote teams, helping people find expertise, and assisting your HR functions, it can link and bring multiple benefits to all the departments across the enterprise.

It improves workplace communication and collaboration.

It builds better relationships at work (making your employees happier).

It helps people find expertise.

It helps your remote teams feel more connected.

It assists your HR team.

Please login as admin in this hr employee directory and go to settings icon which is near org chart on top right corner of the screen. Please look for on line presence settings -> advance settings & enable user online presence. Please note this setting will work only if SharePoint API is enabled. To enable, please check advance settings to configure API.

Go to System Settings of the app You can hide employees from the list using the employee name or employee email id in Exclude Users column or Exclude Domains column.

Note: Only the site administrator has the right to access. Incase you need assistance, please click here

Yes. Admin has to follow the instructions below: Click on the Employee icon. An employee details pop-up will appear. Click on the Upload image option to upload an image of the employee.

This is how an admin can add employee image in SharePoint employee directory app.

After installing the application, click on the Setting’s gear icon top right corner of the home page. Scroll down to the settings popup, last option you can find a dropdown list for all users called “Update User Roles & Permissions”. Just search the name of the user, and “Update Role” for them. In the dropdown menu you can select either Admin or User. if you need more assistance, please visit knowledgebase and support

The SharePoint Employee Directory is a feature or component within Microsoft SharePoint, a web-based collaborative platform that integrates with Microsoft Office. The Employee Directory is essentially a centralized database or repository that contains information about employees within an organization.  

SharePoint itself doesn’t have a built-in employee directory feature out of the box. However, it can be used to create one. SharePoint is a highly customizable platform, and many organizations use it to build employee directories tailored to their needs.

Organizations often create employee directories in SharePoint by leveraging SharePoint lists or libraries. They can create a custom list where each item represents an employee and includes relevant information such as name, contact details, department, job title, etc. Users can then search and filter this list to find specific employees.

Creating an employee directory in Microsoft Teams involves leveraging its capabilities to integrate with other Microsoft 365 tools, such as SharePoint and PowerApps. Below are the steps to create an employee directory within Microsoft Teams:

1. Set up a SharePoint list for the employee directory:

   • Navigate to your SharePoint site where you want to create the employee directory.
   • Create a new list or use an existing list to store employee information. Follow similar steps as outlined in the previous answer for creating columns and defining employee details.

2. Customize the SharePoint list (optional):

   • Customize the list columns according to the information you want to include in the employee directory.
   • You may want to include columns like Employee Name, Department, Job Title, Contact Information, etc.

3. Configure permissions:

   • Set permissions on the SharePoint list to ensure that only authorized users can view and edit the employee directory.

4. Create a PowerApp for the employee directory:

   • Use Microsoft PowerApps to create a custom app that will display the employee directory data from the SharePoint list.
   • PowerApps allows you to design a user-friendly interface for accessing and searching employee information.

5. Embed the PowerApp in a Teams tab:

   • Once the PowerApp is created, you can embed it directly into a Teams tab for easy access by team members.
   • Go to the desired Teams channel or create a new one where you want to add the employee directory tab.
   • Click on the “+” icon to add a new tab and select “PowerApps” from the list of available apps.
   • Choose the PowerApp you created for the employee directory and configure the tab settings as needed.

6. Test and refine:

   • Test the employee directory tab within Microsoft Teams to ensure that it displays the employee information correctly and functions as expected.
   • Make any necessary adjustments to the SharePoint list, PowerApp, or Teams tab based on user feedback or requirements.

By following these steps, you can create an employee directory within Microsoft Teams that provides easy access to employee information for team members. This integration leverages the capabilities of SharePoint, PowerApps, and Teams to create a seamless user experience.

Creating an employee database in SharePoint can be achieved by leveraging SharePoint lists, which provide a flexible and easy-to-use structure for storing and managing data. Follow these steps to create a staff contact list in SharePoint:

1. Navigate to your SharePoint site: Access your SharePoint site where you want to create the employee database.

2. Create a new list: Click on the “Gear” icon (Settings) in the top-right corner and select “Site contents.” Then, click on “New” and choose “List.”

3. Choose a name for your list: Give your list a descriptive name like “Employee Database” or “Employee Directory.”

4. Define the columns: Define the columns you want to include in your employee database. Common columns may include:

   • Employee Name
   • Employee ID
   • Department
   • Job Title
   • Contact Information (email, phone)
   • Start Date
   • Manager
   • Location
   • etc.

   To add columns, click on the “+ Add column” button and select the appropriate column type (such as Single line of text, Number, Choice, etc.). Then, provide a name for the column and configure any additional settings as needed.

5. Customize column settings (optional): Depending on your requirements, you can customize column settings such as validation, default values, and column formatting.

6. Add employees: Once your columns are defined, you can start adding employees to the database by clicking on the “New” button and filling in the details for each employee.

7. Manage views (optional): SharePoint allows you to create different views to display the data in various formats. You can create views based on specific criteria (e.g., department, location) or sort/filter options.

8. Set permissions: Determine who should have access to view and edit the employee database. SharePoint provides flexible permissions settings to control access at the list level.

9. Additional customization (optional): Depending on your needs, you can further customize the employee database by adding features like custom forms, workflows, or integration with other systems.

10. Test and refine: Once the employee database is set up, test it thoroughly to ensure it meets your requirements. Make any necessary adjustments based on feedback or evolving needs.

By following these steps, you can create a functional employee database in SharePoint to store and manage employee information effectively.

Yes, SharePoint allows for extensive customization of employee directories. You can customize the list columns to include specific employee details, configure views to display information in different formats, apply permissions to control access, and add additional features as needed.

Yes, SharePoint can be integrated with other systems to enhance the functionality of the employee directory. For example, you can integrate it with Microsoft Teams to provide easy access to employee information within Teams channels or with Microsoft Outlook for email and calendar integration.

Employees can access the SharePoint employee directory through a web browser by navigating to the SharePoint site where the directory is hosted. Depending on permissions settings, employees can view and search for employee information directly within the SharePoint site.

Yes, SharePoint provides search functionality that allows users to search for employees within the directory. You can configure the search settings and metadata properties to ensure that employee information is discoverable through the SharePoint search interface. Additionally, you can create custom search experiences using SharePoint search web parts and filters.

Employee Directory 365 is built on a SharePoint Framework model (SPFx) & can be deployed within SharePoint online as well as on Microsoft Teams. It stores data in lists and libraries of the SharePoint site collection where it is installed. For automation, it uses Power Automate to send email notifications, & uses graph and SharePoint APIs to pull user’s information.

Once the application is deployed in your Microsoft 365 tenant, we do not maintain any access, permissions, or control over it. 

The application validates the license status by connecting to our license services. It checks the status as ‘Purchased’, ‘Trial’, ‘Expired’, etc., and updates the status within the app accordingly. 

It facilitates communication and collaboration among employees, helps in quickly locating the right person for a specific task or query, and is essential for emergency contact purposes.